HEAD OF FINANCE AND ADMINISTRATION

  • Agility Grid a company of Muggy Business Machines
  • Dar es Salaam, Tanzania
  • Aug 09, 2016
Full time Accounting

Job Description

JOB DESCRIPTION: * Preparation and improvement of weekly, monthly and periodic management and financial accounts including appropriate KPIs allied to MBM AD requirements * Preparation of management accounts including completion of all accounting entries through to extraction of a trial balance * Maintenance of accounting records. * Cash management and debtor control including cash forecasting and operation of invoice. Manage processes to record & reconcile expenses against income and provide regular management reporting * Preparation of budgets, working closely with the management team * Provision of cost models / analyses (by product or type; products and services) and reconciled with accounting records * Support management evaluations of business performance including margin analysis and cost center /departmental reviews. * Preparing Budgets for each department. * Routine HR compliance and procedures including support on payroll * Produce & issue payslips of Payroll * Maintain all payroll records. * Process leave records & accruals. * Prepare yearly Payroll reconciliations & Payment Summaries. * Support all other employer payroll related requirements * Developing, documenting and implementation of quality systems and processes. * Contribution to MBM AD Strategy along with all staff * Preparation of management reports and actual against business plan & budget as required. * Prepare & send invoices to debtors as required, follow up debtors, maintain expected payment dates in cash flow spreadsheet, receive & record payments. * Prepare accruals as required. * Maintain the Asset Register & Depreciation Schedule. * Office administrative function e.g. records management, inwards & outwards mail, purchasing, diary management. * Work with the MBM AD and other staff to contribute to development of the Strategic Plan * Work with the MBM AD and other staff to ensure systems and information collection can contribute to management reporting and reporting against Performance indicators in the Strategic Plan. * Work with the MBM AD and other staff on preparation of budgets and reviewing progress against budget. * Work with the MBM AD to contribute to Human Resource Management Issues including the planning and facilitation of training of staff and development. * Work with the MBM AD on risk management, disaster recovery & contingency planning. * - Work with the MBM AD to assess, arrange & review all insurance cover. Process claims & maintains appropriate records. * Work with the MBM AD to ensure compliance with sector requirements. Support annual audits & returns. . ESSENTIAL REQUIREMENTS Qualification in Business Administration, Accounting or Management. Experience - Demonstrable experience in a similar role in a an organization, company or training environment or small to medium business environment with 2-5 years’ experience in finance, administration and payroll - Demonstrable supervisory experience of administrative staff - Experience in the development of positions, systems and procedures - Experience in project management - Experience in IT administration working with IT professionals - Demonstrated experience leading improvement initiatives Knowledge - Good understanding of accounting principles including accrual accounting, reconciliations, general ledger journals, preparedness to learn more complex principles - Good understanding of HR management administration - A high level of knowledge and competency in Microsoft Office especially Word & Excel - Confidence with use of computer networks. Personal Qualities/Skills/Aptitudes – For this Position - Well presented, good communication and negotiation skills. - Commitment to professional development, - Can communicate effectively with a wide range of people. - Experience in providing general support in a small team, and an experienced team player - Can work autonomously, effectively managing workload without continual guidance - Energetic, willing and ‘can-do’ attitude - Ability to analyse situations and take corrective actions - Excellent quality, attention to detail, & organizational skills - Excellent numeric skills. For any queries please reach out to (neema.me@gmail.com)