Administrator or Document Controller

  • uca
  • Harrow, United Kingdom
  • Apr 02, 2017
Full time Admin-Clerical Construction

Job Description

Construction Administrator / Document Controller
My client is a well respected Engineering company established for over 30 years are on the lookout for a Construction Administrator to join on a Temp to Perm basis. This role has become available due to the growth and success  of this organization and it  offers ample progression opportunities to the right individual.
As a Construction Administrator/Document Controller your main purpose would be to act as the central hub of the office and to take care of day to day Admin Tasks. My client are a highly audited company and therefore regular document control and record keeping and maintenance is of absolute essential.
The Administrator will be someone who is able to effectively manage their workload and prioritize essential time constraint tasks. The right candidate will have proven experience of liaising with and answering to Company Directors. Someone who is able to provide concise and timely information when requested along with detailed reports and presentations when required.
Prospected candidates will be expected to be conscious about the organization’s finances and to have the ability to improve costs for the company. It is encouraged for this individual to be a part of planning and implementation of company policies while ensuring any procedures/policies and practices in place are adhered to.
Role / Responsibilities:
Duties include:
-     filing, indexing, cross-referencing and retrieving information and documents
-     competent with Microsoft Office and Outlook, any other computer programs will be
-     photocopying, sorting and distributing incoming post and preparing outgoing for dispatch
-     gathering information by asking questions on the telephone, by letter or in person, or
referring to other sources
-     recording or updating information using computerized or manual systems
-     ensure that all information that is entered is accurate and highlights any anomalies
-     assist in establishing and effective and efficient record management system
-     assisting in the training of new personnel, particularly in respect of administrative
systems and software
-     compliance with all applicable Health & Safety regulations
-     assisting in the recruitment process and acquisition of relevant individuals through
several external resources
-     other duties as required
-     It is the companies aim to achieve a working environment which is free of work-related
accidents and ill-health and to this end, my client will pursue continuing improvements from year to year.  Supervisors have a responsibility to work safely & raise concerns about product conformity and safety issues
-      All employees on their part are encouraged to contribute actively towards achieving a work environment that is free of accidents and ill health
Specific Duties:
-      Recruitment; managing the employee files ensuring all the required documentation is acquired, verified and filed.
-     Inductions & New Starter Information; ensuring all new starters complete Confidentiality
-      Competency and training; ensuring all new staff have had their competency assessments completed by their managers before their first pay
-      Training; plan and schedule requirements with management, research best dates and prices of training matching the criteria of the industry; booking and managing the process ensuring all certs and cards come in. Maintaining the training files, matrix and operative training cost agreements
-      Maintaining all records for Audits: ISO Integrated management Systems; SSiP; Achilles; THSP; CE 1090, FORS
-     Assisting with PQQ’s
-     Assisting to maintain company profile and website
-     Fleet management; verifying licenses; organizing drivers; TAX; MOT; Servicing
schedules; Fines and FORS
-      Other records to be maintained at all times such as Non-conformance, vehicle and accident claims, vehicle repairs, employee Health Surveillance etc.
-     Stationary; order and maintain
Requirements, abilities:
-     have good computer & organization skills
-     be able to read and write clearly with good levels of spelling and grammar
-     ability to entering data in high level of accuracy, have competent keyboard skills
-     high attention to detail
-     data input experience
-     be numerate
-     be able to work quickly and accurately
-     have good spoken and written communication skills
-     be a good team member
-     be able to work without close supervision
-     be able to handle problems using own initiative but know when to refer matters to a
-     be able to concentrate on routine and repetitive tasks for long periods
-     be well organised and methodical
-     ability to build good relationships with external and internal customers
Agency:UCA Consulting
Contact Name:Russell Roberts
Job Type:Temp to Perm
Salary:£20,000 - £25,000 PA